RIDDOR Guide

At Jackson Personal Injury, we provide information for people and across the UK about workplace incident reporting through this RIDDOR guide.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations govern how serious workplace incidents are officially recorded in the UK. Understanding RIDDOR can be important for both compliance and future injury claims. We review workplace injury enquiries and refer suitable cases to a solicitor from our independent panel where appropriate.

What Is RIDDOR and Why Does It Matter for Workplaces?

In , RIDDOR refers to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013, which require certain work-related incidents to be formally reported to the Health and Safety Executive or the local authority.

These reports help ensure serious accidents are investigated, risks are identified, and workplace safety standards are improved. A RIDDOR report also creates an official record of the incident, which can be important if a compensation claim is later considered.

Who Is Responsible for Reporting Under RIDDOR?

In , responsibility for RIDDOR reporting usually lies with the employer or another designated responsible person, such as a site manager or duty holder.

This applies across offices, factories, warehouses, construction sites, and retail premises. In limited situations, self-employed individuals may need to report incidents if their work affects others. Employers should clearly identify who holds reporting responsibility.

What Types of Incidents Must Be Reported Under RIDDOR?

RIDDOR requires certain workplace incidents to be reported, including:

• Fatalities and specified injuries – Serious injuries such as fractures (excluding fingers and toes), amputations, and severe burns.

• Over-seven-day injuries – Injuries preventing a worker from carrying out normal duties for more than seven consecutive days.

• Occupational diseases – Conditions such as occupational asthma, carpal tunnel syndrome, or dermatitis linked to work activities.

• Dangerous occurrences – Near-miss events like equipment failures, fires, or explosions that could have caused serious harm.

• Injuries to members of the public – Incidents on work premises resulting in hospital treatment.

What Are the Penalties for Failing to Report a RIDDOR Incident?

Failing to comply with RIDDOR reporting requirements can lead to enforcement action by the Health and Safety Executive, including investigations, fines, and potential prosecution.

Penalties can be significant, and non-compliance may also affect an organisation’s position if a compensation claim is later made. Repeated failures can increase scrutiny and lead to more severe regulatory consequences.

How Do I Know If My Workplace Injury Is RIDDOR Reportable?

In , not every workplace injury is reportable, but incidents involving serious injury, long-term absence from work, or specific occupational diseases may fall under RIDDOR.

Common examples include falls from height, crush injuries, loss of consciousness, or machinery-related incidents. Employers are responsible for assessing whether the criteria are met and submitting the report. Clear internal reporting procedures can help ensure incidents are reviewed correctly.

Do RIDDOR Rules Apply to Remote and Hybrid Work Settings?

RIDDOR can apply to remote and hybrid work settings where the injury or illness is directly linked to work activities.

For example, a diagnosed condition caused by poor workstation ergonomics may be reportable in certain circumstances. Employers remain responsible for assessing and managing risks for home-based workers. Work-related causation must be clearly established for reporting to apply.

What Support Is Available for Employers Navigating RIDDOR?

Employers can access a range of support to help meet RIDDOR requirements and maintain compliance, including:

• Health and Safety Executive guidance – Official online resources outlining reporting criteria, responsibilities, and procedures.

• RIDDOR reporting tools – Digital systems provided to submit and manage reportable incidents efficiently.

• Internal health and safety advisers – In-house specialists who monitor incidents, assess risks, and ensure correct reporting.

• External health and safety consultants – Independent professionals offering audits, training, and compliance support.

• Workplace training programmes – Sessions designed to help managers and staff recognise reportable incidents and follow correct processes.

How Can Workers Ensure Their Incident Is Properly Reported?

If you are injured at work, you can ask your employer whether the incident has been reported under RIDDOR.

Employees are entitled to view accident records and raise concerns if a reportable incident has not been logged. Keeping personal records such as medical notes, photographs, and witness details can also be helpful.

Are Employers Required to Keep a RIDDOR Log?

Employers are required to keep records of RIDDOR-reportable incidents for at least three years.

These records should include details of the incident, those involved, and actions taken. Maintaining accurate records helps demonstrate compliance and may be relevant if issues arise later. Proper record keeping can also support internal safety improvements.

Contact Jackson Personal Injury to find out if a workplace injury may be eligible for a compensation claim and to speak to our claims team.

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